NOTE REGARDING GSA CONTRACTING
- Executive Branch Agencies are prohibited from direct use of federal supply contracts (GSAs). However, when an Agency has an immediate need for goods or services provided under a GSA, it can ask the State Purchasing Division to create a price agreement based on that GSA.
- The New Mexico Administrative Code (NMAC) specifies at Section 188.8.131.52 NMAC: "…a state agency shall not procure services, construction or items of tangible personal property directly under a general services administration (GSA) contract. Rather a state agency must procure pursuant to a state purchasing agent price agreement[.]" If such a price agreement does not exist for the services, construction or items of tangible personal property the Agency wishes to procure, the Agency may submit a GSA request on the State Purchasing Division's website.
- State Purchasing approval of a price agreement using a GSA contract routinely takes a few days. Copies of the price agreement are then provided to the requesting Agency and the vendor.
GSA Upload Checklist
Please obtain the following before you attempt to submit your GSA request:
- Agency Contact Details. (The agency contact responsible of this GSA.)
- Vendor Details. (The vendor must be active in SHARE.)
- Vendor SHARE Number
- Vendor Name
- Contact Name
- Email Address
- State of NM Substitute W-9 Get the form.
- GSA Title.
- GSA Number.
- Will the Award be Agency Specific or Statewide Price Agreement?
- Commodity Codes. Search this spreadsheet for applicable codes.
- Agency memo. (Explain to us why you need this GSA.)
- Vendor Memo. (Vendor is willing to extend its GSA pricing, terms, and conditions.)
- GSA Catalog or specific items.
- SHARE Requisition.
- Any other supporting documents.
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