Sole Source Upload Checklist

Please obtain the following before you attempt to submit your Sole Source request:

  1. Courtesy Posting. (Yes/No) (If you are a state agency and your Sole Source Procurement IS for Professional Services, you MUST select "yes" to courtesy posting otherwise its processing could be delayed.)
  2. Contract Type. (SPD award – SPD will award the Sole Source OR Agency contract – Agency will create the contract and route for all signatures and submit to SPD for final approval.)
  3. SHARE Requisition number. 
  4. Agency Contact Details. (The agency contact responsible for this Emergency.)
  5. Vendor Details. 
    1. Vendor Name
    2. Address
  6. Contract amount.
  7. The term of the prospective contract. (Executive Branch State Agencies: A term greater than one year requires an approved Policy Exemption/Deviation Request signed by DFA.)
  8. Justification.
  9. The quantity of service. (e.g., 12 months, 15 licenses, etc.)
  10. Type of goods or services.
  11. Sole Source Determination Form Download Form
  12. Share Requisition. (PDF)
  13. Vendor Quote. (PDF)
  14. Vendor Memo. (Vendor's explanation of Sole Source.) (PDF)
  15. Horizons Declination. (If required) (PDF)
  16. Services Determination. (PDF)
  17. DoIT Approval. (If required) (PDF)
  18. DFA Deviation Request/Policy Exemption. (If required) (PDF)

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Sole Source Procurement Upload
Courtesy Posting *

 		 If you are a state agency and your Sole Source Procurement IS for professional services, you MUST select "yes" to courtesy posting otherwise its processing could be delayed
If you are an entity that is not an Executive Branch State Agency, select "yes" for courtesy posting
  
Contract Type *
Agency contract – Agency will create contract and route for all signatures and submit to SPD for final approval..  
Requisition Number
 

Enter last 5 digits of the Requisition #, leave it blank if not applicable.
- If you are a non-state agency DO NOT enter a requisition #
- If you are a state agency and your procurement is NOT for professional services, you MUST enter a requisition # otherwise the processing of your sole source could be delayed.
  
SUBMITTER DETAILS
Agency *
 
First name *
 		 
Last name *
 
Email address *
Phone *
CONTRACTOR DETAILS
Name *
 
Address *
 
City *
 
Country *  
State / Province *  
Zip *
 
DETAIL
Previous Contract Number (if any)
 
Description/Title *
 		 
Contract amount *
Enter the contract $ amount (type 0 if not applicable) For example : 1000.00 or 1000 (no $ sign)  
Term of the contract (begin date) *
 
Term of the contract (end date) *
 
Justification *
 
Quantity of the service *
for example : 12 MONTHS, 15 LICENSES, ETC  
Type of good/service *
 
FILE UPLOAD
Sole Source Determination *
Download Template
 
SHARE Requisition *
 
Vendor Quote *
 
Vendor Memo *
 
Horizons Declination (if required)
 
Services Determination *
 
DoIT Approval (if required)
 
DFA Deviation Request/Policy Exemption (if required)
 
Security Code