State of New Mexico :: State Purchasing Division

Sole Source Upload Checklist

Please obtain the following before you attempt to submit your Sole Source request:

Courtesy Posting. (Yes/No) (If you are a state agency and your Sole Source Procurement IS for Professional Services, you MUST select "yes" to courtesy posting otherwise its processing could be delayed.)
Contract Type:

SPD Award - ONLY if Sole Source is for IT Software License Subscriptions – SPD will award the Sole Source.
Agency Contract - Agency will create the contract and submit it to SPD for final approval and signature routing.

DoIT Approval (Required if this Sole Source contains IT Components).
Draft Service Level Agreement (SLA) upload (Required if Sole Source is for IT Software License Subscriptions).
SHARE Requisition number.
Agency Contact Details. (The agency contact responsible for this Emergency.)
Vendor Details.
1. Vendor Name
2. Address
Contract amount.
Justification.
The quantity of service. (e.g., 12 months, 15 licenses, etc.)
Type of goods or services.
Sole Source Determination Form Download Form
Share Requisition. (PDF)
Vendor Quote. (PDF)
Vendor Memo. (Vendor's explanation of Sole Source.) (PDF)
Horizons Declination. (If required) (PDF)
Services Determination. (PDF)
DoIT Approval. (If required) (PDF)

Sole Source Procurement Upload

Courtesy Posting *
Required

If you are a state agency and your Sole Source Procurement IS for professional services, you MUST select "yes" to courtesy posting otherwise its processing could be delayed
If you are an entity that is not an Executive Branch State Agency, select "yes" for courtesy posting

Contract Type *
Required

SPD Award - SPD will award, ONLY if Sole Source is for IT Software License Subscriptions.
Agency Contract – Agency will create the contract and submit it to SPD for final approval and signature routing

Does this Sole Source contain IT components? *
Required

Yes

Requisition Number
* It must be a 5 digits number

Enter last 5 digits of the Requisition #, leave it blank if not applicable.
- If you are a non-state agency DO NOT enter a requisition #
- If you are a state agency and your procurement is NOT for professional services, you MUST enter a requisition # otherwise the processing of your sole source could be delayed.

SUBMITTER DETAILS

Agency *
Required

ADMINISTRATIVE HEARINGS OFFICE
ADULT PAROLE BOARD
AGING & LONG TERM SERVICES
ARCHITECT EXAMINERS BOARD
BOARD OF LICENSURE OF PROFESSIONAL ENG & SURVEYORS
BOARD OF NURSING
CHILDREN, YOUTH & FAMILIES DEPARTMENT
COMMISSION FOR DEAF & HARD OF HEARING
COMMISSION FOR THE BLIND
COMMISSION ON STATUS OF WOMEN
CORRECTIONS DEPARTMENT
CRIME VICTIMS REPARATION COMMISSION
DEPARTMENT OF CULTURAL AFFAIRS
DEPARTMENT OF FINANCE & ADMIN./ASD
DEPARTMENT OF GAME & FISH
DEPARTMENT OF HEALTH
DEPARTMENT OF INFORMATION TECHNOLOGY
DEPARTMENT OF MILITARY AFFAIRS
DEPARTMENT OF PUBLIC SAFETY
DEPARTMENT OF VETERANS SERVICE
DEPARTMENT OF WORKFORCE SOLUTIONS
DEPT. OF HOMELAND SECURITY & EMERGENCY MANAGEMENT
DEVELOPMENTAL DISABILITIES PLANNING COUNCIL
DIVISION OF VOCATIONAL REHABILITATION
EARLY CHILDHOOD EDUCATION AND CARE DEPT.
ECONOMIC DEVELOPMENT DEPARTMENT
EDUCATION TRUST BOARD OF NEW MEXICO
EDUCATIONAL RETIREMENT BOARD
ENERGY MINERALS & NATURAL RES. DEPT.
ENVIRONMENT DEPARTMENT
GENERAL SERVICES DEPARTMENT
GOVERNOR'S COMMISSION ON DISABILITY
GOVERNOR'S OFFICE
HEALTH CARE AUTHORITY
HEALTH POLICY COMMISSION OF NM
INDIAN AFFAIRS DEPARTMENT
INTERTRIBAL CEREMONIAL OFFICE
JUVENILE PAROLE BOARD
LIEUTENANT GOVERNOR'S OFFICE
MARTIN LUTHER KING JR. STATE COMMISSION
MILITARY HOMEBASE PLANNING
MINERS' COLFAX MEDICAL CENTER
NATURAL RESOURCES TRUSTEE
NEW MEXICO BORDER AUTHORITY
NEW MEXICO LIVESTOCK BOARD
NEW MEXICO MEDICAL BOARD
NEW MEXICO STATE RECORDS CENTER AND ARCHIVES
NM BOARD OF VETERINARY MEDICINE
NM DEPARTMENT OF TRANSPORTATION
NM FINANCE AUTHORITY
NM GAMING CONTROL BOARD
NM HIGHER EDUCATION DEPARTMENT
NM PUBLIC EMPLOYEES LABOR RELATIONS BOARD
NM RETIREE HEALTH CARE AUTHORITY
NM SENTENCING COMMISSION
NM SPACEPORT AUTHORITY
New Mexico Department of Justice
OFFICE OF AFRICAN AMERICAN AFFAIRS
OFFICE OF FAMILY REPRESENTATION AND ADVOCACY
OFFICE OF THE STATE ENGINEER
OFFICE OF THE SUPERINTENDENT OF INSURANCE
PUBLIC EDUCATION DEPARTMENT
PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
PUBLIC REGULATION COMMISSION
PUBLIC SCHOOL FACILITIES AUTHORITY
PUBLIC SCHOOL INSURANCE AUTHORITY
RACING COMMISSION
REGULATION & LICENSING DEPARTMENT
SECRETARY OF STATE
STATE AUDITOR
STATE FAIR COMMISSION - EXPO NM
STATE INVESTMENT COUNCIL
STATE LAND OFFICE
STATE PERSONNEL OFFICE
STATE TREASURER
TAXATION & REVENUE DEPARTMENT
TOURISM DEPARTMENT
WORKERS COMPENSATION ADMINISTRATION
YOUTH CONSERVATION CORPS.

First name *
Required

Last name *
Required

Email address *
Required * Invalid Email

Phone *
Required * Invalid Phone

CONTRACTOR DETAILS

Name *
Required

Address *
Required

City *
Required

Country *

State / Province *

Zip *
Required

DETAIL

Previous Contract Number (if any)

Description/Title *
Required

Contract amount *
Required * insert a valid amount

Enter the contract $ amount (type 0 if not applicable) For example : 1000.00 or 1000 (no $ sign)

Term of the contract (begin date) *
Required

Term of the contract (end date) *
Required

Justification *
Required

Quantity of the service *
Required

for example : 12 MONTHS, 15 LICENSES, ETC

Type of good/service *
Required

FILE UPLOAD

Sole Source Determination *
Download Form

SHARE Requisition *

Vendor Quote *

Vendor Memo *

Horizons Declination (if required)

Services Determination *

Contractor's Draft Service Level Agreement (if required)

Security Code