Sole Source Upload Checklist

Please obtain the following before you attempt to submit your Sole Source request. Items marked with an asterisk (*) are needed only when the Courtesy Posting is 'NO'. The fillable form, below, will change when 'YES' is selected.

Is this a Courtesy Posting? Selecting the incorrect option could cause processing delays.
- NO = Executive Branch Agency Sole Source for General Services, only.
- YES = All other Sole Source procurements.
*DoIT Approval (Required if this Sole Source contains IT Components).
*Requisition number (Last 5 digits of SHARE Requisition.)
Agency Contact (The Agency contact responsible for this Sole Source. Submitter will receive notices through SPD's eProcurement system.)
Vendor Information (Proposed Contractor name and address)
Contract Details
- Previous Contract Number, if any (required if amending an active Sole Source Contract)
- Title (Assign a brief title to your Sole Source. Do not include the Contractor's name in the Title.)
- Contract Amount (tax)
- Estimated contract start date
- Estimated contract end date
- Justification type (select from dropdown)
- The duration of the contract. (e.g., 6 months, 12 months, 3 months, etc.)
- Type of goods or services (select from dropdown)
File Upload
- *Sole Source Determination Download Form (PDF)
- *Share Requisition (PDF)
- *Vendor Quote. (PDF) (If including tax, it must be a separate line item)
- *Vendor Memo. (Vendor's explanation of Sole Source.) (PDF)
- Horizons Declination. (If required) (PDF) (Needed for services only, not goods)
- *Services Determination. (PDF)
- *DoIT Approval. (If required) (PDF) (May be required if this Sole Source contains IT Components)
- *Contractor's Draft Service Level Agreement (SLA) upload (PDF) (Required for IT Software License Subscriptions)

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Sole Source Procurement Upload

Courtesy Posting *
Required

If you are a state agency and your Sole Source Procurement IS for professional services, you MUST select "yes" to courtesy posting otherwise its processing could be delayed
If you are an entity that is not an Executive Branch State Agency, select "yes" for courtesy posting

Does this Sole Source contain IT components? *
Required

Yes

Requisition Number
* It must be a 5 digits number

Enter last 5 digits of Requisition number.

AGENCY CONTACT INFORMATION

Agency *
Required

ADMINISTRATIVE HEARINGS OFFICE
ADULT PAROLE BOARD
AGING & LONG TERM SERVICES
ARCHITECT EXAMINERS BOARD
BOARD OF LICENSURE OF PROFESSIONAL ENG & SURVEYORS
BOARD OF NURSING
CHILDREN, YOUTH & FAMILIES DEPARTMENT
COMMISSION FOR DEAF & HARD OF HEARING
COMMISSION FOR THE BLIND
COMMISSION ON STATUS OF WOMEN
CORRECTIONS DEPARTMENT
CRIME VICTIMS REPARATION COMMISSION
DEPARTMENT OF CULTURAL AFFAIRS
DEPARTMENT OF FINANCE & ADMIN./ASD
DEPARTMENT OF HEALTH
DEPARTMENT OF INFORMATION TECHNOLOGY
DEPARTMENT OF MILITARY AFFAIRS
DEPARTMENT OF PUBLIC SAFETY
DEPARTMENT OF VETERANS SERVICE
DEPARTMENT OF WILDLIFE
DEPARTMENT OF WORKFORCE SOLUTIONS
DEPT. OF HOMELAND SECURITY & EMERGENCY MANAGEMENT
DEVELOPMENTAL DISABILITIES PLANNING COUNCIL
DIVISION OF VOCATIONAL REHABILITATION
EARLY CHILDHOOD EDUCATION AND CARE DEPT.
ECONOMIC DEVELOPMENT DEPARTMENT
EDUCATION TRUST BOARD OF NEW MEXICO
EDUCATIONAL RETIREMENT BOARD
ENERGY MINERALS & NATURAL RES. DEPT.
ENVIRONMENT DEPARTMENT
GENERAL SERVICES DEPARTMENT
GOVERNOR'S COMMISSION ON DISABILITY
GOVERNOR'S OFFICE
HEALTH CARE AUTHORITY
HEALTH POLICY COMMISSION OF NM
INDIAN AFFAIRS DEPARTMENT
INTERTRIBAL CEREMONIAL OFFICE
JUVENILE PAROLE BOARD
LIEUTENANT GOVERNOR'S OFFICE
MARTIN LUTHER KING JR. STATE COMMISSION
MILITARY HOMEBASE PLANNING
MINERS' COLFAX MEDICAL CENTER
NATURAL RESOURCES TRUSTEE
NEW MEXICO BORDER AUTHORITY
NEW MEXICO LIVESTOCK BOARD
NEW MEXICO MEDICAL BOARD
NEW MEXICO STATE RECORDS CENTER AND ARCHIVES
NM BOARD OF VETERINARY MEDICINE
NM DEPARTMENT OF TRANSPORTATION
NM FINANCE AUTHORITY
NM GAMING CONTROL BOARD
NM HIGHER EDUCATION DEPARTMENT
NM PUBLIC EMPLOYEES LABOR RELATIONS BOARD
NM RETIREE HEALTH CARE AUTHORITY
NM SENTENCING COMMISSION
NM SPACEPORT AUTHORITY
New Mexico Department of Justice
OFFICE OF AFRICAN AMERICAN AFFAIRS
OFFICE OF FAMILY REPRESENTATION AND ADVOCACY
OFFICE OF THE STATE ENGINEER
OFFICE OF THE SUPERINTENDENT OF INSURANCE
PUBLIC EDUCATION DEPARTMENT
PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
PUBLIC REGULATION COMMISSION
PUBLIC SCHOOL FACILITIES AUTHORITY
PUBLIC SCHOOL INSURANCE AUTHORITY
RACING COMMISSION
REGULATION & LICENSING DEPARTMENT
SECRETARY OF STATE
STATE AUDITOR
STATE FAIR COMMISSION - EXPO NM
STATE INVESTMENT COUNCIL
STATE LAND OFFICE
STATE PERSONNEL OFFICE
STATE TREASURER
TAXATION & REVENUE DEPARTMENT
TOURISM DEPARTMENT
WORKERS COMPENSATION ADMINISTRATION
YOUTH CONSERVATION CORPS.

First name *
Required

Last name *
Required

Email address *
Required * Invalid Email

Phone *
Required * Invalid Phone

PROSPECTIVE CONTRACTOR INFORMATION

Name *
Required

Address *
Required

City *
Required

Country *

State / Province *

Zip *
Required

CONTRACT DETAILS

Previous Contract Number (if any)

Title *
Required * Max 150 characters

Contract amount *
Required * insert a valid amount

Enter the total contract amount, including GRT. Do not use the $ sign or commas (for example: 1000.00 or 1000), type 0 if not applicable

Estimated contract start date *
Required

Estimated contract end date *
Required

Justification *
Required

Duration of contract/PO *
Required

For example: 1 year, 3 months, etc.

Type of good/service *
Required

FILE UPLOAD

Sole Source Determination *
Download Form

SHARE Requisition *

Vendor Quote *

Vendor Memo *

Horizons Declination (if required)

Services Determination *

Contractor's Draft Service Level Agreement (if required)

Security Code